We’re Hiring!

We need a skilled Office and Administrative Assistant for a minimum 1-year term. You will support visitors, staff, contractors and tenants of the Community Futures Building and act as first point of contact for telephone inquiries and walk-ins. You will also support CFC’s business development staff, volunteers, and loan clients plus look after our social media and website.

Please submit a resume to info@cfcowichan.ca by Friday August 6, 2021.

Office and Administrative Assistant (1-year Term*)

Our Office and Administrative Assistant supports visitors, staff, contractors and tenants of the Community Futures Building. They ensure a smooth running office as the first point of contact for telephone inquiries and walk-ins. Critical in their role is the strong working relationships with colleagues and being a valuable resource.

They assist Tenants with day-to-day needs and keep the building safe and clean. The Administrative Assistant also supports CFC’s business development staff and volunteers, and loan clients.

*NOTE: This is a temporary position (minimum 1 year) to cover off maternity leave.

Job Scope

The admin assistant plays a key role in CFC’s general operations by performing reception and general office duties; assisting with the CF Loans program, supporting marketing activities (including website and social media updates); and other building-related tasks.

Duties and Responsibilities

Reception and Front Office

  • Welcome visitors (in person or by telephone), answer inquiries, provide resources and refer to other agencies as appropriate
  • Assist Building Tenants and Boardroom Users as needed
  • Receive and distribute correspondence for CFC staff and building tenants
  • Ensure common areas (Kitchen, Meeting Rooms) are kept tidy
  • Order office supplies and other office organization tasks as needed

Business Development Coordination

  • Respond to inquiries and schedule appointments with Business Development Analyst
  • Support Business Development Committee meetings: prepare agendas and meeting packages, attend meetings to compile minutes, and records management
  • Process electronic and manual loan payments and records-manage electronic and paper files

Administration & Marketing

  • Assist with communication to key stakeholders, volunteers and the community
  • Research and correspondence for General Manager as needed for Projects
  • Identify and assist with marketing strategies and activities, including being the lead as directed
  • Update and maintain the CFC website
  • Create content and engagement for CFC social media platforms

Standards of Performance and Qualifications

  • Previous office and/or administrative experience; ideally within the Not for Profit sector. Education or formal training in Business Administration would be an asset.
  • Proficient in MS Office Suite (Work, Excel, PowerPoint, etc.) Previous experience with databases and/or graphics software would be helpful.
  • Stellar communication skills (verbal, written, interpersonal)
  • High level of financial literacy and competency working with numbers
  • Social media savvy – we’re not talking about complicated social media plans, just an ability to update our social media channels and come up with great marketing ideas.
  • Resourceful (thinks beyond status-quo) with the ability to problem solve or take initiative to grow and improve CFC services and programs
  • Demonstrated strong eye for detail
  • Effective time management skills to self-identify critical dates and key priorities
  • Works well with diverse populations
  • Brand Ambassador: works and makes decisions in the best interest and integrity of Community Futures at all times